Terms of Participation

In connection with, and as a condition of your enrollment in the FMCA program, and to fully experience and gain the most benefit from our program you agree:

I. Eligibility Criteria

    1. The information provided by you regarding your education, training and experience is true and accurate.
    2. You have performed your own research to determine whether there is an existing market for Functional Medicine coaches and understand that we do not provide market research, lead generation services or business referral services.


II. Program Overview:

While enrolled in FMCA, you shall conduct yourself in strict compliance with the FMCA Code of Conduct for Students (Exhibit A).

By being accepted as a candidate for certification and successfully completing the FMCA training program, you will, subject to the terms of this Agreement, be:

  1. Certified as a “Functional Medicine Certified Health Coach”
  2. Licensed to use the FMCA trademarks and copyrighted materials within the strict guidelines set forth below

As a Functional Medicine Certified Health Coach you may:

  1. Advertise yourself as a “Functional Medicine Certified Health Coach,” ‘FMCA Certified Health Coach’ or ‘Certified by FMCA’ (within FMCA’s strict guidelines as to brand / logo use as may be communicated by FMCA from time-to-time).
  2. While a student of FMCA, you may use the credential, “Functional Medicine Certified Health Coach (Candidate) or FMCHC (Candidate).  You may not refer to yourself as a “FMCA Certified Health Coach,” Functional Medicine Certified Health Coach,” “FMCA approved coach.”

As a Functional Medicine Certified Health Coach, or as a Functional Medicine Certified Health Coach (Candidate) you may not:

  1. Advertise or define yourself as “IFM Certified,” Institute for Functional Medicine Certified Health Coach,” “IFM Practitioner,” “Functional Medicine Practitioner,” or “Trained in Functional Medicine.”
  2. Advertise or define yourself or your services as ‘FMCA Approved, or as a ‘partner' of FMCA or IFM.
  3. Deliver programs or classes described as 'FMCA programs” that have been altered or changed in any significant way.
  4. Use FMCA trademarks, logos or other intellectual property in any way at all other than as specified by FMCA.
  5. Engage in any activities, which are outside the scope of your education, credentials, licensure or qualifications.
  6. Prescribe, recommend or alter nutrition plans, supplements, medications, and/or exercise programs.
  7. Diagnose or treat any health condition.


III. License:

  1. Subject to the terms and conditions in this Agreement, while you are an active student or a graduate, FMCA hereby grants to you, a non-exclusive right, license and privilege use (but not to sublicense) FMCA’s designated trademarks, copyrighted materials and FMCA program materials (The “Licensed Marks & Content”) and to act as a FMCA coach. It is specifically acknowledged and agreed that FMCA remains unrestricted with regards to its use and/or licensing of its marks, content and programs to others in any location.
  2. You agree:
    1. You will constantly use your best efforts in the use of the Licensed Marks & Content in a manner that protects the good name and goodwill associated with the Licensed Marks & Content and FMCA.
    2. You will not attack the title of FMCA in and to the Licensed Marks & Content or any copyrights or trademarks pertaining thereto, nor will it attack the validity of the license granted hereunder;
    3. You will use the Licensed Marks & Content in an ethical manner and in accordance with the terms and intent of this Agreement, and in compliance with all applicable material government laws, regulations and industry standards;
    4. FMCA shall have the right to approve all uses of the Licensed Marks & Content or derivative uses thereof.
    5. You have confirmed that you can access Zoom, a video-conference platform, for required Live Training Sessions. Live training sessions occur three times per month and attendance via Zoom is required.  Some countries legally restrict or block access to Zoom which could interfere with your ability to successfully complete the FMCA program. It is each student's responsibility to research the laws that apply to them. More information may be found at support.zoom.us. Countries that allow or block Zoom (and other platforms used such as Canvas) can change at any time.  Please take note of the FMCA Refund and Deferment Policy as they would apply per usual.


Refunds are offered up to 30 days after the class start date. Students are eligible for a refund of tuition paid minus a $500 processing fee. There will be no refunds after 30 days from the start of class. If you want to withdraw after the class has started, you will be required to sign the Withdraw Agreement and are encouraged to complete an exit interview with the Dean of Students to review your reasons for departure.


Students have the option to defer to a later class with a $200 deferment fee. Students that defer are held to the refund period of their original class. If you request a deferment after the class has started, you will be required to sign the Deferral Agreement and complete an interview with the Dean of Students to review your reasons for deferment.


Late enrollments are not permitted; incoming students must be prepared to start class on time.

    1. If you choose to withdraw from FMCA before completing the program, or are expelled from FMCA for unethical conduct, you will promptly discontinue any and all use of the Licensed Marks & Content and no longer be authorized to identify yourself as a FMCA certified coach.
    2. Failure to complete all requirements of the program through lack of communication will suspend your graduation and require an obligatory withdrawal from the program. If this should occur or if you have requested withdrawal and you wish to resume the program, you will be required to apply, pay tuition and start the program from the beginning and all prior time (Live Training Sessions) and assignments will need to repeated.
    3. If you choose to defer your enrollment to another class start date due to health, personal, professional or other reasons, you will be assessed a $200.00 deferment fee and will be required to pay any tuition difference between the original start date and new start date. Students that defer are held to the refund period of their original class. If you request a deferment after the class has started, you will be required to sign the Deferral Agreement and complete an interview with the Dean of Students to review your reasons for deferment. The balance and deferment fee will be automatically applied to your account. Payments will continue to be deducted according to your original payment plan schedule. Students with payment plans provided by our financial partner Paramount will continue to pay their tuition on the schedule specified by Paramount.
    4. Enrollment is non-transferable under any circumstances.


IV. Content:

  1. Program education and information is intended for a general audience and does not purport to be, nor should it be construed as, specific advice or counseling tailored to any individual.   
  2. All materials, procedures, policies, and standards, all manuals, all teaching aids, and the like that have been or will be made available by FMCA or its designated facilitators, or any other source, oral or written, are for personal use in or in conjunction with this training program only.  
  3. Program content is for personal use only, and may not be sold, tape recorded, videotaped, shared, taught, given away, or otherwise divulged without the express written consent of FMCA, or its designated agent.  
  4. Hand-outs and resource tools that have been specifically designated as appropriate for distribution to clients and/or students may be used for educational purposes.  FMCA coaches who wish to give these materials to their clients and/or students agree to preserve both FMCA and IFM trademarks and copyright protections.
  5. The information contained in program material is strictly for educational purposes. Therefore, if you wish to apply ideas contained in this material, you are taking full responsibility for your actions.
  6. We assume no responsibility for errors or omissions that may appear in any program materials.


V. Privacy & Confidentiality:

  1. We respect your privacy and must insist that you respect the privacy of fellow program participants.
  2. Thus, you agree:
    1. not to infringe any FMCA program participants or FMCA's copyright, patent, trademark, trade secret or other intellectual property rights;
    2. that any Confidential Information shared by program participants or any representative of FMCA is confidential and proprietary, and belongs solely and exclusively to the Participant who discloses it or FMCA
    3. not to disclose such information to any other person or use it in any manner other than in discussion with other program participants during program sessions;
    4. that all materials and information provided to you by FMCA are its confidential and proprietary intellectual property belong solely and exclusively to FMCA, and may only be used by you as authorized by FMCA;
    5. the reproduction, distribution and/or sale of these materials by anyone but FMCA is strictly prohibited;
    6. that if you violate, or display any likelihood of violating, any of these provisions, FMCA will be entitled to injunctive relief to prohibit any such violations to protect against the harm of such violations
    7. understand that in the case of harm to yourself, harm to others or risk of someone doing harm to you a break in confidentiality will be required as FMCA staff and faculty and your fellow classmates are considered mandated reporters. This includes, but is not limited to, the Live Training Sessions, Breakout rooms, discussion boards, and any other portion of the Program in which we may come to find this information out about you or another student.
    8. to participate as a client in the Live Training Sessions. You do not have to share the most intimate details of your life. However, being an active participant in the coaching and learning process is essential to your growth as a future coach, and also to help you develop and understand what it is like to be a client.


VI. The occurrence of any of the following events shall constitute an event of default and shall afford FMCA the right to terminate this Agreement: a. if you default in the performance of any of your material obligations provided for in this Agreement and such failure continues uncured for a period of ten (10) days after receipt of written notice thereof from FMCA; or, b. if you shall materially fail to comply with any laws, regulations or voluntary industry standards.

VII. Governing Law and Jurisdiction.  Any dispute or claim arising out of or in connection this Agreement will be governed by Illinois Law in Chicago, Illinois.

VII. Nothing in this Agreement shall constitute either party, as the general or special agent, legal representative, subsidiary, joint venturer, partner, employee or servant of the other for any purpose, nor shall anything in this Agreement cause the employees of either party to be employees of the other.

VIII. We agree to act in good faith and use our best efforts to comply with our obligations under this Agreement, and shall cooperate in accomplishing the purposes of this Agreement.  Further, neither of us shall directly or indirectly engage in any activities which would be detrimental to or interfere with the operation or reputation of the other party.

Exhibit A

Code of Conduct for Students

I agree to conduct myself in a professional and ethical manner and observe all rules for online etiquette at all times while enrolled as a student at FMCA.

The following represents behaviors that are considered inappropriate and dishonest: All forms of academic cheating, fraud and dishonesty, including but not limited to plagiarism, buying and selling course assignments, performing academic assignments and exams for other persons, unauthorized disclosure and receipt of academic information; inappropriate use of technology and other practices commonly understood to be dishonest.

Cheating is the attempted or unauthorized receipt, use or provision of information, notes, learning aids, devices or communication during an examination, quiz or other assessment of student learning, or the misrepresentation of identity on tests, assignments, or learning activities. This includes, but is not limited to, copying of other students’ work (or allowing students to copy one’s own work), unauthorized collaboration during a test or on an assignment, falsification of identity on a test or assignment, unauthorized use of electronic devices during a test, changing answers on an examination that has already been scored, unattributed submission of papers produced by other persons or commercial entities, use of unauthorized reference materials (including online resources) during online assessments, and unauthorized attempts to remove examination materials from the test area or to reproduce test materials for the purpose of allowing other persons to use those materials. Cheating by students is grounds for dismissal.

Plagiarism is the use of distinctive ideas or works belonging to another person without providing adequate acknowledgement of that person’s contribution. Plagiarism is a form of academic dishonesty consisting of the presentation of someone else's ideas, writings, or other original works as her/his own without appropriately attributing credit to the original source. It may include portions or the entirety of the original work. These original works include, but are not limited to, published works (books, journals, newspapers, magazines, theses, etc.), speeches, other student’s papers or reports, proposals, graphics, images, multimedia, web pages, computer programs, research data, and presentations. Plagiarism by students is grounds for dismissal.

Online Learning Community Etiquette

I agree to conduct myself in a polite, ethical and professional manner while engaging in large or small group discussions.  I agree not to personally attack my fellow classmates, including use of profanity or racial and ethnic slurs, over any ideas I disagree with that are expressed in an online discussion forum.

I understand that violation of this code of conduct will be grounds for expulsion from FMCA.